9 Best Workforce Management Software in India

Every seasoned HR professional knows that the recipe for organizational success is efficient workforce management. It ensures teams are aligned, well-managed, and, most importantly, engaged, as they tend to be 14% more productive. However, the state of employee engagement, particularly here in India, is concerning.

According to research, the workforce engagement rate in India fell to 19% from 24% in 2025. Reason? Poor collaboration, siloed workflows, and a lack of growth opportunities: in short, inefficient workforce management. 

So, in today’s blog, we will list the 9 best workforce management software in India you can use to enhance your team management techniques and outcomes. 

What is Workforce Management Software?

Workforce Management (WFM) software is a tool that organizations use to manage their employees. This helps boost productivity, comply with labor laws, and increase the overall efficiency of the organization.

Essentially, workforce management software eliminates silos and brings together various HR tools and processes to streamline employee management, from planning to optimization. 

Some core functions of WFM software include:

• Time tracking
• Attendance tracking
• Scheduling 
• Shift planning
• Leave management
• Task management
• Labor forecasting 
• Budgeting
• Payroll management
• Analytics
• Reporting

Why is Efficient Workforce Management Software Crucial for Indian Businesses?

There are various reasons why tools like workforce management software are considered crucial for organizations, especially those operating in India:

Manage Diverse Workforces 

India’s manpower is massive. It comprises part-time, full-time, and contractual workers across various sectors, including IT and healthcare. Managing such a diverse workforce can quickly become a challenge in the absence of solid workforce management software.

It simplifies workforce planning, organization, and tracking, eliminating any chances of errors or inefficiencies.   

Workload Management at Scale

If you’re the HR manager of an enterprise with a large workforce, you probably already know how difficult it can be to plan the individual workload of every employee. You need to be aware of everyone’s shift, schedule, leave plans, etc., to allocate tasks efficiently.

However, workforce management software provides a comprehensive view of every employee’s attendance, shift, and schedule. So, you can plan and assign tasks seamlessly.

Labor Law Compliance

From the Factories Act to the Minimum Wages Act, there are various central and state-specific labor laws in India. As an organization, you must comply with each of these laws to avoid penalties and legal issues.

Fortunately, this is another aspect where workforce management software proves ideal. It not only automates but also closely tracks your organization’s compliance to alert you of risks way before they materialize.

Growth-Essential Insights

How does a team thrive? With the right data! Workforce management software provides you with crucial insights that reveal absenteeism patterns, attrition, workforce utilization, etc., so you can manage your team and make smarter staffing decisions.

What Are the Top Features to Look for in Workforce Management Software?

If your organization has never had workforce management software before, don’t worry. Here are some features that you must look for before investing in a tool:

Time and Attendance Tracking

Look for software that automates employee time tracking. This includes monitoring their working hours, breaks, overtime, etc. Brownie points if it supports biometric or mobile-based clock-ins!

Smart Scheduling and Shift Planning

Choose a tool that lets you create, assign, and reallocate shifts as required. It should also support auto-scheduling based on factors like availability, workload, etc.

Leave Management

Select a software that tracks and categorizes employee leaves into casual, sick, maternity, etc. Verify if it allows employees to submit leave requests independently and displays real-time leave balances for optimal efficiency.

Payroll Integration

A good workforce management tool always comes with built-in payroll capabilities. This mainly includes basic payroll calculation, timesheet generation, etc. 

Compliance Management

Choose software that automates compliance with labor laws. It should also send alerts for regulatory violations and generate audit-ready reports. 

Task Tracking

Look for workforce management software that lets you assign tasks and track the time spent on them. Ideally, it should also be able to integrate with project management tools for productivity management. 

Real-Time Analytics

Go for software that provides visual dashboards for attendance trends, labor costs, shift efficiency, etc. Ensure it generates customizable reports for data-driven decision-making.

Employee Self-Service Portal

Pick workforce management software that comes with a built-in Employee Self-Service (ESS) portal. In essence, it should enable employees to update their personal details, view payslips, and request leave on their own.

9 Best Workforce Management Software in India

Now, let’s come to the crux of the topic. Here are 9 of the best workforce management software available in India in 2025:

1. PeopleStrong

Managing a growing workforce is never easy, but PeopleStrong makes it simpler, smarter, and more connected.

Used by over 500 enterprises, PeopleStrong is a full-featured workforce management tool that’s built to streamline time tracking, attendance, shift planning, and leave management. 

The platform supports biometric and mobile-based attendance, geofencing for field teams, and automated shift scheduling. This makes it ideal for distributed or multi-location teams. All data flows into a single system, so HR and payroll stay aligned without manual effort.

PeopleStrong also helps you eliminate disconnected systems. It centralizes employee records, automates key HR workflows, and offers real-time visibility into workforce activity, ensuring better decisions and faster action.

Despite its enterprise-level power, PeopleStrong’s interface is clean and user-friendly. Employees can check schedules, log hours, or apply for leave through an easy-to-use self-service portal.

Key features

• AI-powered employee and manager self-service — on web and mobile app
• 100% secure and compliant payroll
• Integrates payroll, PF/ESI calculations, and statutory compliance
• Seamless workflows for leave and attendance check-ins, approvals, and more
• AI-powered attendance and regularisation reminders
• Rich analytics and reporting to track employee data

Pros

• Adapts well to Indian labor rules
• Offers deep HR automation
• Delivers a user-friendly mobile experience
• Enables quick compliance reporting

Cons

• Requires time-intensive setup

2. SAP SuccessFactors

SAP SuccessFactors is a well-known HR tool. With a comprehensive workforce management suite, it is an ideal choice for teams that need to get everything done in one place.

The platform lets you automate employee attendance, leave, payroll, productivity, and compliance.

It also provides real-time insights into various KPIs, such as overtime hours, productivity rate, and turnover rate. Best part? It can easily integrate with most other HR systems in your workflow, like payroll tools, project management software, and so on.

Key features

• Automates shift scheduling based on skills and availability
• Provides role-based analytics and dashboards
• Offers succession and career development tools
• Ensures local and global compliance

Pros

• Offers strong reporting tools
• Enables flexible workflows

Cons

• Needs expert-led configuration
• Can overwhelm new users

3. Workstatus

If you’re looking for versatile workforce management software designed for remote, hybrid, and on-site teams, Workstatus should interest you. It unifies time tracking, employee monitoring, task management, and productivity analysis to encourage visibility, productivity, and control in your team.

Backed by AI and smart automation, it helps you plan resources, distribute workload, and identify potential bottlenecks.

It also lets you track the productivity of field teams and remote workers through geofencing and GPS tracking. All in all, Workstatus helps keep your team aligned and efficient without micromanaging. 

Key features

• Tracks time, attendance, and productivity automatically
• Monitors field activity using GPS and geofencing
• Automates shift scheduling, project tracking, and timesheet approvals
• Optimizes team output and reduces idle time using AI-powered insights

Pros

• Automated payroll tracking reduces errors and saves time
• Insightful reports help identify and fix performance gaps
• Managers can assign tasks and track progress in real time

Cons

• High privacy concerns: Screen capture features may feel intrusive
• New users might take time to learn the tool

4. Oracle Fusion Cloud HCM

Oracle Fusion Cloud HCM is another comprehensive workforce management solution. However, its learning curve makes it particularly suitable for teams with technical know-how. Through its range of powerful AI features, the platform lets you manage a diverse workforce without manual effort.

You can automate absence management, time and labor management, workforce scheduling, resource optimization, etc. It also provides substantial payroll and analytics support for a full-fledged experience.  

Key features

• Uses AI for scheduling and talent recommendations
• Supports multi-country compliance rules
• Automates time-off and attendance approvals
• Integrates with Oracle ERP and finance

Pros

• Highly scalable
• Covers global HR operations
• Offers advanced configuration

Cons

• Complex for basic needs
• Demands internal IT support

5. Workday

Workday specializes in workforce management by helping you ace its basics. The platform simplifies core team management activities, like time tracking, attendance tracking, scheduling, and leave management, to boost productivity without compromising efficiency.

The platform boasts an intuitive user interface with little to no learning curve. Moreover, its AI capabilities make it all the more ideal for small and growing teams that are new to managing a scaling team.

Key features

• Provides real-time analytics on attendance and labor costs
• Enables dynamic workforce planning and modeling
• Automates payroll and benefit deductions
• Supports time-off, absence, and shift swaps via mobile

Pros

• Intuitive interface
• Highly secure architecture

Cons

• Complex setup for small firms
• Limited third-party integrations

6. Keka

Although Keka doesn’t have a dedicated platform for workforce management, it contains all the features one needs to manage their team, whether remote or on-site. As a manager, you can automate employee productivity monitoring, leave management, attendance, and other aspects.

It also integrates with over 200 biometric devices and supports face recognition, so you can keep a check on your team’s productivity remotely.

That’s not all; Keka also facilitates shift management, leave approvals, and employee self-service so you can focus on core HR duties.

Key features

• Captures attendance via biometric and GPS tools
• Automates payroll with PF/ESI/TDS calculations
• Offers biometric and GPS attendance tracking
• Provides ready-to-use Indian compliance workflows

Pros

• Easy to navigate
• Reliable customer support

Cons

• Basic planning features
• Fewer custom options

7. Quikchex

Quikchex is another easy-to-use workforce management software with a wide range of features. It lets you manage employee payroll, attendance, leave, performance, and various other aspects in a unified interface.

Quikchex also provides automated, real-time insights into employee productivity, cost, and efficiency so you can optimize workload and derive better results.

Apart from this, the software is ideal for comprehensive payroll and compliance management, particularly for smaller teams with limited expertise in these fields. 

Key features

• Automates payroll with PF, ESI, and TDS filings
• Tracks biometric and mobile attendance
• Manages leave and shift rules for Indian operations
• Sends automated payslips and compliance reports

Pros

• Simple interface
• Tailored to Indian businesses

Cons

• Lacks advanced workforce planning
• Limited scalability

8. Replicon

Although Replicon is known for its time-tracking capabilities, the platform functions equally efficiently as a workforce management tool. Using it, you can eliminate manual data entry to automate leave management, attendance tracking, and payroll.

It also facilitates change management, so you can easily optimize shifts and workloads based on your team’s schedule. Apart from this, Replicon is ideal for generating custom timesheets, GPS tracking, geofencing, and analytics generation. 

Key features

• Schedules resources with workload balancing
• Tracks project hours with cost allocation
• Automates billing and timesheet approvals
• Supports custom workflows per project

Pros

• Intuitive AI
• Strong ERP integrations

Cons

• Steeper setup
• Not focused on HR core functions

9. ADP Workforce Now

ADP Workforce Now offers a one-stop workforce management suite for teams that need to automate time and attendance tracking, scheduling, and leave management. With a clear user interface, it empowers you to make smarter team decisions with minimal effort. 

It generates actionable insights, handles payroll, and ensures compliance. ADP also offers a robust employee self-service portal to reduce HR complexity and enable employees to manage their own attendance, leave, and schedules.

Key features

• Offers cloud-based time tracking and attendance
• Supports employee scheduling and shift plans
• Provides compliance and labor-cost analytics
• Enables a mobile app for clock-ins and requests

Pros

• Strong compliance support
• Mobile-friendly

Cons

• Premium cost
• Limited flexibility for small teams

Make Workforce Management Easy with PeopleStrong

Workforce management software streamlines team operations. It helps you track hours, manage shifts, and stay compliant. It also improves productivity and reduces errors. This is why choosing the right tool can make a big difference. Start with one that suits your team and goals, and then build from there.

That said, if your organization needs a one-stop solution for streamlining workforce management, check out PeopleStrong. With a comprehensive, AI-powered suite of features, it can help you with every dynamic aspect of workforce management, from leave tracking to compliance.

Hurry up; give your team the HR aid it needs. Get in touch with us now!

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