Think of a quintessential “corporate” professional and most of us will think of a smart, dapper but a harried man (or woman) caught between meetings, his next overseas flight and a mobile phone glued to one hand, trying to accomplish the most he can while on the move. It definitely helps that most progressive organizations are adopting employee-friendly practices of providing flexible workspace and a virtual office. What can give their employees an additional edge is the stress free experience of logging in their attendance and managing their leave wherever they are in the world.
Traditionally, an employee is paid according to a certain number of man-hours he commits to work in a month. How much of that time results in actual productivity is anyone’s guess? According to a survey conducted by market research firm Harris Interactive, almost 55% of the time is spent on work-life transactions. An organization can ill afford to squander away such precious time which could have contributed to elevating overall achievement. Automating processes and bringing in mobility through technology will allow an organization to significantly increase efficiency and productivity. At the same time, empowering employees with on-the-go apps that let them work from practically anywhere will no longer shackle productivity to a 9-to-5 schedule.
Mobile Apps have injected even more excitement into the mobility game!!
While web transactions still score high on accessibility and convenience, mobile HR apps have completely stolen the scene with two key feature- mobility and speed. Such Leave and Attendance apps drastically reduce transaction time by almost 40%-50%. Because mobile apps are constructed, keeping user-interface ease in mind, the HR processes are mapped in such a way that employees can complete a task in the least number of taps.
Why use a Leave & Attendance mobile app?
While using a desktop-based platform, an employee would have had to wait to get to his workstation at his office to mark his attendance. And if he were travelling, he would have to send a mail to his superior or to the HR team to not mark his absence. A mobile app allows the user to login in on the company’s system wherever he is and mark his attendance. Similarly, an employee would need to login to the server-based ERP or a web based dashboard to check projects, tasks and meetings for the day. However, a mobile app can provide real-time access as well as notifications for assigned tasks and their level of progress.
- Organizations can look at a Leave & Attendance app that enables them to integrate with third party biometric systems and existing ERPs easily.
- Configuring biometrics via mobile apps is fairly easy- be it web punch in- punch out, or with SMS integration. Leave Rules on accrued leave, carry forward, proxy leave functionality, etc. according to work grade can also be very easily defined.
Things like Holiday calendar, Leave history, etc. can be accessed in a just a couple of taps via a mobile app.
Approvals are managed without a hitch- the software can allow a manager to give mass approvals, manage exceptions and get real time approval alerts on this mobile phone.
A good Leave and Attendance app can even simplify a relatively complex process like rostering. With a few taps, managers can assign multiple rosters as per the shifts without any hassle and provide them a single-window work-snapshot for them to easily identify the different projects that they are part of.
- When using the mobile app outside of your own country, the app’s in-built time services can align your workday according to the way that particular country’s office functions. E.g. It can automatically pick up the date and time zone and align your calendar accordingly. Additional features like showing any allowances, expenses accrued in the currency of home country as well as the host country can also be configured within the mobile app.
Another transformative feature that can be offered by Leave and Attendance apps is Geo tracking. Attendance apps that specifically incorporate GPS component – for clients with employees in the field- help track employee time, location and the aggregate billable hours per employee, thereby ensuring tighter control on manpower, expenses and productivity. For companies already using such an app, it has definitely proved to be a game-changer.
Organizations can ensure lower compliance risk by automating workforce-management processes and eliminating manual interpretation of pay rules around rates, hours worked, and overtime.
The phrase ‘Time is money’ makes much more sense than ever before and if that is true, then HR technology is the virtual piggybank. A constantly wired, 24/7 available employee with uninterrupted access to work portal is no longer a utopian dream for employers- it is a solid reality. And mobile HR apps are paving the road to improving employee productivity and elevating employee experience.