Since the beginning of 21st century, our workspace has seen more transformation than it has in the previous 100 years.
With today’s ever-changing business dynamics it makes most sense to have an equally adaptive HRMS cloud solutions (or HR Management Systems) that works in sync with the business processes to provide un-disrupted flow of work.
While there are many such products available, the resulting confusion in selecting one is as profuse. Some offer best features, while some promise the best price.
Here are a few quick points for prospective HRMS solutions buyers, using which they can ensure a right fit for their organization.
- The most important step in any search for a web based HRMS solution in India is to establish your company’s current and fore-cast needs. For this activity, we would typically recommend an assessment of your organization, taking a time period of about 5 years (minimum).
- You should account for any foreseen growth to ensure you find a system for your company that also grows when you do.
- As you define your company’s needs, it’s a good idea to develop a checklist, which you can use when assessing different human capital management solutions.
Here are a few features which we think are important in evaluating any HRMS cloud solutions:
- Ease of use and Implementation
- Interoperability: Ability to provide a single view of data. Compatibility with your information technology (IT) infrastructure and resources
- Data security
- Analytical insight
- Technical support (and what level)
As an HRMS is used by the employees, it is very important to evaluate these parameters keeping the employees at the center.
Doing this ensures high adoption and ultimate success of an HRMS project.
A new research by PeopleStrong, which draws on a random sample of approximately 400+ Millennials worldwide, takes much of the mystery out from the above-mentioned list of criteria.
If the majority of your workforce falls in this category, here are the Top 3 features you should consider from a user perspective.
1. Anytime, anywhere access
You need to be able to access your HRMS from anywhere, anytime. It should be available 24 hours a day using a simple internet connection.
An HRMS that is accessible via tablets or smartphones is ideal when it comes to meeting your employees’ need for mobility.
Availability of information anywhere, anytime is critical to today’s business leaders as they are always under pressure to meet business targets.
Mobility is important to multi-task and complete business priorities and deliverable on the go.
It is important to ensure that the cloud HRMS software is reliable. Opt for applications protected by user authentication and a strong password.
Data transmitted online should be encrypted using SSL protocol. Your first priority should be to secure your sensitive data.
Any cloud HRMS should acknowledge that businesses have concerns about data location and privacy, and feel more secure if SaaS HR software providers invest in security and back-up.
Ensure you have all the necessary information on your vendor’s hosting location to avoid any local and international jurisdiction conflicts on privacy.
It is also important to understand the different security measures taken by your vendors, i.e., SSL certificate and firewall services.
3. Ease of Use
Any module should allow employees to update their information without having to contact HR. Examples include address changes, direct deposit updates, W4 changes and adding emergency contacts.
Employees should also get the power to track their vacation/sick leaves, insurance information, performance reviews, as well as request time off.
Once you have your parameters defined it is only a matter of evaluating the vendors on these aspects and finding the best match.
And like any selection process, defining these parameters does half of the job. We hope the above points will help the HR teams in making the right decisions quick and fast.