HRMS software is defined as a software application that combines many human resources functions, including benefits administration, payroll, recruiting, training, and performance management & analysis into one package. It combines multiple systems and processes which simplify HR processes and enhances business productivity.

One key element of Human Resource Management software (HRMS) is that they can automate various transactional tasks such as:

1. 1. Employee Onboarding
   2. Core HR
   3. Leave management system
   4. Attendance management system
   5. Expense management
   6. Payroll Employee Self Services
   7. Exit management

HRMS is a combination of HRIS (Human Resource Information System) and HCM (Human Capital Management) Suite. The use of Human Resource management software helps in minimizing the time consumed in tasks and increasing overall productivity.

This HRMS features generally include robust applicant tracking functionality from efficiently monitoring traffic on job posting sites to managing applications and scheduling interviews. Once the right candidates are identified, HRMS platforms automate the onboarding process for new hires such as offer letters, benefits packages, internal training requirements, and more.

Payroll, Time Tracking, and More – Another important HRMS feature is day-to-day employee management which includes mundane and repetitive tasks such as managing time-off requests, tracking hours worked and working with employees who are out for extended leave. Having this feature allows the companies to run the gamut from tracking overall performance, managing improvement plans, rewarding individual accomplishments, and ensuring that all necessary credentials are met.

Linked closely to the time, attendance management, and leave management functions, workforce management is essentially a scheduling feature and generally includes real-time functionality, matching workforce deployment to shifting needs.

One of the main parts of an organization’s talent management strategy is regular employee reviews. This is a key feature of any HRMS solution system to facilitate various 30, 60, 90-day reviews, 360-degree reviews, goal planning and annual performance reviews.

Drawing on all system data, an analytics module generally includes a dashboard of ready-made reports, predictive capabilities, real-time reporting, and automated data-gathering.

The HRMS software module can be defined as the automated features to handle various aspects of personnel management, right from onboarding to payroll and attendance, along with many other critical HR operations.

Below are some of the most important HRMS software modules along with their features:

Employee Onboarding 

 New hires in any organization need to be guided through the onboarding and induction procedures. By automating this process, your organization can significantly reduce the burden on both managers and the HR team.

• Among the common onboarding module features include –
• Easy setup of accurate employee records
• Gamified learning
• Provision of essential information about the company and main personnel
• Automatic scheduling of meetings

Leave Management

The absence and leave management module is an automated way to book, allocate, approve, track, and monitor the leaves and absence from the workplace.

Among the common absence and leave management module features include –

• Self-service leave requests
• Tracking employees’ accrued vacation time and usage
• Integration with workforce management and time and attendance functions
• Metrics and analytics, including absence trends

Timesheet and Attendance Management

The time clock is one of the longest-standing HR automations. Most of these systems today incorporate biometric identification and link it directly to the workforce management module.

Among the common time and attendance module features include –

• Time clock management
• Biometric systems
• Employment attendance tracking
• Functionality for remote workers

Payroll Employee Self-Service

Most of the modern HRMS come bundled with an employee self-service portal which gives employees access to all their own data.

Among the common payroll employee, self-service module features include

• A comprehensive view of critical data relating to payroll
• Viewing/downloading payslips
• Functionality for tax liability information
• Leave updates and real-time attendance data

Exit Management

Similar to onboarding, the off-boarding or separation process of an employee needs to be smooth and systematic, to ease the exit of the employee from the organization. Automating this module helps in automatically calculating the employee notice periods and salary settlements and increases the overall efficiency in employee exit management.

Among the common separation module features include –

• Various aspects impacting the organization’s ability to reclaim or settle with the employee
• House-keeping requisites such as no-due certificates from various departments required by the employee

As we talk about going digital, It is important to understand the benefits which one can drive by investing in the modernized HRMS
and below are the six key drivers for implementing an HRMS system:

3 AAA (Access Anywhere Anytime)

Accessibility to the platforms is of prime importance wherein you cannot just restrict people to work from any specific place or desk as the entire globe has got converted into the hot desk. Ease of use is the table stake for driving the adoption of any new technology. On the go accessibility to key information and the introduction of self-service will reduce the inflow of basic queries thus contributing towards process efficiency gains.

Security

As we are walking through a new normal of not just working from home but working from anywhere security and controls needs to be stringent so that you do not miss out org specific info anywhere and everywhere. Thus, It becomes all the more important for an organization to invest in a platform that can guard you against data theft and keep your data safe. Gone are the days when we use maintain p-files for the employee records however with digitization taking over we need to look at data security.

Centralization of data 

Today data has become the talk of the town however we are also going through the crisis of data overload and decentralization. HRMS helps organizations to synthesize their data that can help drive a digital mindset. It helps in creating a “one stop” shop for all data repositories.

Drive Productivity

Productivity is one of the core focus areas to achieve your business goals. An HRMS should focus on augmenting your business objective and thus helping you drive productivity. No longer employees must go to HR for getting their records updated, to check about the policy document, to check their leave balances, and much more

Re-invent the HR Wheel

HRMS facilitates a 360 degree turn into your day to day operations. You get more time to move up the value chain instead of just getting stuck in the web of operational tasks. HR professionals need to focus on bringing about a transformation wave instead of being stuck in the dark hole of managing the transactions.

Data Analytics

Having data all around you does not make any sense until and unless It is processed to fuel up the decision making. HRMS empowers you to get processed data with valuable insights that can help you in preparing the plan of action. This helps you in forecasting the risks and coming up with a mitigation plan.

The factor that differentiates HRMS from the rest is that it can help companies drive engagement by delegating personalized employee goals and managing regular performance tracking in an all-in-one system.

With the ongoing pandemic, virtual HRMS implementation is the only viable option for a remote workforce; here are some ways to achieve it –